Currency Conversion & Payment Tracking
Cross-border payments arrive short — a little to exchange rates, a little to fees. Nail down the rules and the "missing" money stops being a fight.
Pick one currency, assign the costs
Set a single obligation currency in the order (say, USD) and specify the conversion benchmark if money arrives in another currency. Allocate conversion losses and transfer fees clearly — usually the payer covers them on top of the support itself.
Track and reconcile
Keep wire receipts, SWIFT/IBAN details, intermediary records, and deposit confirmations, and link them to credited amounts and dates. Adopt a tolerance band — for example, differences under $10 in a month reconciled quarterly using the mean monthly central-bank rate — rather than chasing every cent, and require the exchange within about 15 days so disputes don't compound.
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